Frontline Services

As the repository of student records, the OUR offers the following frontline services to requesting students.

To request for Transcript of Records (TOR)/Certification of Graduation

  • Submit clearance at Window A/B of the OUR
  • Fill up request form
  • Pay Php 50.00 at the Cashier and submit with request form at Window A/B for processing
  • Return on schedule of release indicated on claim stub
  • Pay Php 50.00 for every additional page (TOR)

Note:

If married female student, write the family name used during last enrollment in the university.

When claiming for a third party, submit letter of authorization signed by the owner of the document to be claimed.

To request for Certification, Authentication and Verification (CAV)

  • Submit original TOR and Diploma for authentication at Window A/B
  • Fill up request form
  • Pay the following amount at the Cashier and submit with the request form at the window:
    • Php 50.00 – Authentication fee per copy of Transcript of Records
    • Php 50.00 – Authentication fee per copy of Diploma
    • Php 50.00 – Certification fee
  • Return with claim stub the following day

 

To request for Transfer Credential (Honorable Dismissal)

  • Get clearance form from Window A/B
  • Submit accomplished clearance form with Certificate of Good Moral Character signed by the College Dean
  • Fill up request form
  • Pay Php 50.00 fee at the Cashier and submit with request form at Window A/B
  • Return with claim stub on schedule of release

 

To request for Certification of Grades:

  • Submit clearance
  • Fill up request form
  • Pay Php 50.00 Certification fee at the Cashier and submit with request form at Window A/B
  • Return with claim stub on schedule of release

Enrollment, Units Earned, Course Description, Medium of Instruction, etc.

  • Fill up request form
  • Pay Php 50.00 Certification fee at the Cashier and submit with request form at Window A/B
  • Return with claim stub on schedule of release

 

 

To request for Diploma

  • Present clearance at Window A/B
  • Fill up request form

 

 

 

 

 

 

 

 

To request for Correction of Name

  • Submit request for Correction of Name
  • Attach the following:
    • Personal affidavit explaining the discrepancy
    • Joint affidavit of two disinterested persons attesting to the fact
    • Photocopy of NSO Birth Certificate

Note:

If requesting for change of name due to marriage, attach photocopy of marriage contract.

Schedule for Release of Documents

Transcript of Records (except during peak seasons like enrollment, board examinations etc)

Graduates

              • 1st request – One month
              • Succeeding requests – One week
              • Transferees – One week

Certification of Grades/Units Earned/Course Description – One week

 

Transfer Credentials (Honorable Dismissal) – One week

 

Certification of Graduation, Enrollment, Medium of Instruction – One day

 

Certification, Authentication, and Verification (CAV) – One day

 

Diploma – One day